In an age of overwhelming information, one where businesses and workers are dealing with more data than ever before, connection is the key to success. Connecting your people, platforms, and data, and centralizing your corporate knowledge into a single source of truth helps to ensure you have a clear plan and path to success.
MindManager is an all-in-one business tool that is uniquely equipped to make these connections by integrating into a variety of workflows and roles within an organization. Originally a mind mapping platform used by individuals for personal organization and efficiency, MindManager has evolved into a dynamic business tool for experts and strategists at every level of an organization. The future of mind mapping software like MindManager lies in its ability to centralize the information that matters most to organizations, making it easier for employees to work and thrive at every level.
In particular, MindManager offers to following benefits to business professionals:
- MindManager speeds up productivity.
- MindManager enables better project and task management.
- MindManager saves time.
- MindManager reduces knowledge loss.
- MindManager boosts teamwork and collaboration.
- MindManager expands and centralizes company knowledge.
- MindManager facilitates ongoing innovation.
Let’s dig into each of these benefits, and explore how they lead to greater success within your organization.
7 ways MindManager helps business professionals
At its core, MindManager strives to make managing your business information easier and more efficient. Let’s dig into seven ways that MindManager benefits organizations.
1. MindManager speeds up productivity
One of MindManager’s biggest strengths is that it helps users use the brain’s power of association to achieve success quickly. To start, users are able to capture and process all of the different ideas and aspects of a project, and centralize it into a “project map”. This create a central platform of knowledge to expand and refine the process.
By working visually, MindManager users not only harness the rational/analytical left-brain hemisphere to complete the task, but also engage their creative/intuitive right brain hemisphere. This dual processing capability allows you to devise appropriate solutions faster, while always keeping an eye on the big picture. This efficiency is possible for simple tasks as well as larger, complex problems.
2. MindManager enables better project and task management.
MindManager can serve as the central repository for all project information throughout its lifecycle. As early as the kick-off planning meetings, project teams can use MindManager to capture ideas, structure information, filter and assign priorities, and establish tasks and resources. Inputting project information into MindManager is easy, and can come from a range of different sources, including text, graphics, calculations, files and links, contacts, and appointments. You can then structure your project by defining subtasks, and assigning them to your team members.
Project managers can then use icons, task information, and SmartRules™ functions to track progress visually. Completed or delayed tasks are flagged within your project map, and can be used to easily see how your team is progressing toward your goal.
3. MindManager saves time.
MindManager’s useful functionality for gathering, organizing, and visualizing information allows you to capture, understand and portray complex material quickly. This enables you to accelerate your briefing and documentation processes considerably. The highly target-oriented and customizable approach to building and working with MindManager files significantly reduces time spent on meetings, file management, and information processing.
MindManager’s integration with the Microsoft Office suite saves time and effort when reusing your already captured data. Users can transition seamlessly to MindManager from common workplace tools like Excel, Outlook, and Word, helping them maintain a high level of productivity without wasted effort.
In fact, MindManager users report that it saves up to 25% of their working time every day, helping them reduce wasteful tasks that don’t drive results for their organizations.
4. MindManager reduces knowledge loss.
Through MindManager’s linking and attachment features, you can have unlimited access to much of your core business information, available to you as a centralized dashboard. You can easily import data, documents, links, tasks, or calculations into your maps and store them in a centralized location. As a project or workflow progresses, you’re also able to add, edit, and delete information in your dashboards, helping you keep it up-to-date and relevant to the task you’re working on.
Finally, when it comes time to show your work, MindManager dashboards are easily converted to PowerPoint, Word, or PDF documents. Simply export your files to your desired platform and share the automatically formatted documents with the relevant stakeholders.
This seamless ability to collect, manage, edit, and export information ensures that your valuable business information is not lost at any stage of the project lifecycle, and can be shared with the decision makers and key stakeholders.
5. MindManager boosts teamwork and collaboration.
MindManager is the ideal tool for team collaboration, both in-person and virtually. Taking meeting notes or recording brainstorming sessions is particularly effective with MindManager due to its ability to capture ideas as quickly as they’re created. Managers and meeting leaders can quickly and easily capture ideas and comments in team collaboration sessions, format and process the information following the meeting, and then share that formatted document with the relevant stakeholders.
MindManager also streamlines project collaboration. Acting as the central platform for creating the project plan, assigning resources, tracking deadlines and budgets, and centralizing relevant information, MindManager acts as the core tool for single or multi-person projects. As tasks are completed, team members can update their status and append new working documents directly into the central project map.
The collaboration and teamwork possibilities for MindManager are virtually endless. The best way to see how it can integrate with your team is to try it out in a meeting or brainstorming session, and then use that document as a jumping off point for actionable projects or tasks.
6. MindManager expands and centralizes company knowledge.
As more employees within your organization use MindManager and interact with your centralized knowledge maps, you’ll begin to notice a shared ownership over company information. MindManager allows you to enhance the quantity and quality of stored company knowledge so that it can benefit other people within your organization, and encourage them to contribute their own information.
As new knowledge maps are created and refined, employees across the organization will add and organize individual pieces of data from disparate parts of the organization. When centralized, this information can be reviewed and expanded upon by other co-workers to improve its quality and usefulness to the organization. The result is highly valuable, crowd-source knowledge maps that reflect the totality of knowledge within a team or company. The ease by with all of this data can be accessed and comprehended means that you are promoting the wide-scale spread of knowledge and learning within your organization.
This centralization of company knowledge is incredibly valuable for ensuring that information is not lost when someone leaves an organization, and that it’s easily passed on to new hires. Additionally, employees can avoid duplicating research and process development work that has already been solved by another employee. If one person within your organization knows something (or knows how to do something), then every one of their co-workers has access to that insight as well.
7. MindManager facilitates ongoing innovation.
Thanks to the six benefits above, MindManager is uniquely suited to driving innovation within your organization. By using MindManager to process information and organize daily tasks, your team will experience enormous boosts in productivity at a very early stage in any workflow process.
That’s because centralizing information and working with it in a non-linear way that mimics the way your mind works helps to unleash significant potential for creativity and rationalization. Users are able to capture complex relationships between data points and tasks much faster, helping them to devise effective action plans quickly.
Thanks to this efficiency, and the ability to present ideas much more clearly, projects are easier to “sell” both within the organization, and to outside clients and stakeholders. This leads to a faster approval process and roll out of new projects, transforming employees into innovators for the company.
If there’s one thing that most organizations and workers will agree with it’s that the abundance of information in the workplace today is a factor that needs to be addressed. Too much information, too often, can lead to negative effects on productivity, decision-making, and employee morale. Finding ways to mitigate with information overload is critical to success both today and in the future.
MindManager is the all-in-one business tool that many organizations around the globe are using to manage this information overload problem, and drive better results from their valuable employees.
